Email is a central part of any functional modern office, but if you aren’t proactive in keeping your inbox under control, you could be wasting time on unnecessary messages or spam. If you want to get the most out of your workday, it’s imperative that you take back control of your business email inbox. Here are three ways that yourself and your employees can clean up your inboxes and waste less time throughout the work day.
1. Make Time to Read Your Inbox
One of the most surefire ways to clean up your inbox is to actually go through it and check the messages. However, we know that a lot of business executives receive countless emails on a daily basis. This can make cleaning it up challenging, as you have no clue what’s important and what isn’t. Unfortunately, there’s no easy way to actually read all of your messages at once, so it’s your responsibility to make time to go through it and clean it up yourself.
One way that you can do this is by only checking your email a couple of times per day--once in the morning, and once near the end of the day. Set aside time where all you do is check and respond to emails. Eventually, you’ll whittle down your immense stockpile of messages and get to a comfortable spot.
2. Unsubscribe to Email Listings
Another important way to clean your inbox is to limit new messages that are sent to it. You may have subscribed to several online news sources or other e-newsletter services that send you promotional messages through your email. To unsubscribe to these constant messages, just scroll down to the bottom of a message and there is often an “unsubscribe” link that will redirect you to the website account’s settings. You can then choose to unsubscribe from receiving further updates. Just make sure that the link you’re clicking on looks legitimate first.
3. Implement a Spam-Blocking Solution
Spam is a huge time-waster for any business, but more than that, it can be a security issue. Hackers like to spread malware through unsolicited messages filled with links and attachments. An unknowing user could accidentally click on them and infect your organization’s infrastructure with malware or a virus.
A spam blocking solution is the best way to keep your inbox free of dangerous and time-wasting messages. A good spam blocking solution should be able to keep any threatening messages from hitting your inbox in the first place. If your organization is ready to eliminate spam and secure your email inboxes, wait no longer.